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March 2018 Managers Meeting - Minutes

St Albans City Youth Community Football Club

Managers Meeting 4th March 2018

Held at The Scout Hut, Riverside Road, St Albans

The full list of meeting attendees is included in the PDF version which can be downloaded here >

 

Secretaries Report

Treasurers Report

General Coaching and Community Update

Level 1 Coaching Course

Community Sports Leaders Course

CPD Sessions

Goalkeepers Coaching Update

PDC

Equipment

Ordering Kit

Safeguarding

Additional Welfare Officer

Business Manager

Samuel Ryder Astro

Training Slots for 18/19

First Aid Courses

Club Player Registration System Update

Holiday Coaching Camps

Proposals for new league

Teams and Mascots at St Albans City

City Youth Day at Clarence Park

Club Small Sided Tournaments

Presentation Day 2018

Young Saints Scheme

Coach Education Week

Press Secretaries Report

Team Reports

Any other business

Next Meeting

 

Secretaries Report – Ian Woods

 

  • The possible use of Beaumont grass pitches was discussed in the previous meeting: the school are currently not hiring out the grass pitches, but this is subject to change.
  • Any teams that are NOT planning on continuing into the 2018/19 season then can they let Ian know as soon as possible.
  • The club are still looking for volunteers to run the catering at both the boys and girls summer club tournaments. We need a response by next week, please get in touch with Ian if interested.
  • Samuel Ryder Astro should be available for usage next season. We are hoping to be able to rely on just Nicholas Breakspear and Samuel Ryder for all training slots, this should help continue the club player pathway plan. (See Mervyn item)

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Treasurer’s Report – Lesley Wray

Lesley welcomed Robert Baker (Treasurer elect) to the meeting, Robert will be taking over the role of Treasurer from Lesley after the end of year accounts are completed in June. The full treasurers report can be seen in the attached download.

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General, Coaching and Community – Mervyn Morgan

Level 1

There is a Level 1 Course scheduled to start in May, being held in Barnet, details are on the Herts FA website. Go to: http://www.hertfordshirefa.com/coaches/development-and-courses

There are no level 2 coaching courses currently being advertised on the Herts FA website.

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Level 2 Qualification in Community Sports Leadership (CSL2)

Held at Nicholas Breakspear over the February Half term the Course went very well with 11 new leaders gaining their qualification. Chris Samways has the names of all those who passed

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CPD – Continued Professional Development Session

We hosted a CPD event at Nicholas Breakspear during October, under the How We Coach section with the theme of Coach in Action on Match Day.

There are several other CPD Events coming up around the County:

 

Who We Are

Month

Selected Date by Club

Club

Developing a Coaching Philosophy

Apr-18

Monday 23rd

Wheathampstead W

 

How we Coach

Month

 

Club

Coaching Fundamentals

Aug-18

Wednesday 29th

Harpenden Colts

Developing Practice

Mar-18

Wednesday 14th

Bury Rangers

Goalkeeper Coaching

 

The Goalkeeper sessions are back for the new term, led by Alex Gates and assisted by Tom Johnson.

The take-up has been fantastic.

Also pleased to announce that as part of a renewed partnership with GK Icon, former City Youth and Arsenal Ladies Goalkeeper Coach Dean Goodwin will be back supporting the GK training sessions with Alex Gates and Tom Johnson on Fridays. More information on this partnership will be published in due course.

 

To Book go to www.cityyouthfc.co.uk/book/

 

Day of session

Time of session

Age range

Type of session

Lead coach

Assistant coach

Tuesday

5-6pm

All ages

Drop in

Alex Gates

Tom Johnson

Friday

6-7pm

5-11

Curriculum based Programme (Book via the website £25 City Youth Players, £40 Non-City Youth Players)

Alex Gates

Tom Johnson

Friday

7-8pm

12-16

Curriculum based Programme (Book via the website £25 City Youth Players, £40 Non-City Youth Players)

Alex Gates

 Tom Johnson

 

PDC

The Boys Player Development Center is back for a new term, Mondays at Nicholas Breakspear School on the Astro, full details are on the website. The cost is £40 per term. Any questions please email pdc@cityyouthfc.com.

 

To Book go to www.cityyouthfc.co.uk/book/

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Equipment

All equipment orders must come through Mervyn, they are then being managed by Minerva, when your orders are available you will be notified at which point you will need to collect from Minerva. Please collect them quickly as we do not want to clog up Minerva’s available space (they are doing us a favour).

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Playing and Training Kit

All Sponsored Kit orders are being handled by Louise Shepherd, Louise can be contacted via email on louise.shepherd@cityyouthfc.com

For ad-hoc kit orders such as training tops, sweatshirts etc these can be ordered and paid for direct from our new club web page on the Henry Tilly website, click on the Club Shop link on our website. However, if you have a sponsor for any kit (playing or training) please go via Louise.

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Safeguarding

Safeguarding Course @ Nicholas Breakspear

11 April 7:00pm

To book a Safeguarding Course go to: http://www.hertfordshirefa.com/coaches/development-and-courses/fa-safeguarding-children-workshop

You will recall that before Christmas the Herts FA carried out a verification visit to Nicholas Breakspear (one of our training nights) to check that all involved are (1) tagged to the team and (2) had an in date and valid DBS. The results, although in the context of the size of the club are not too bad, they were still embarrassing for the club as the audit found a couple of people helping teams that we did not have any records for (i.e. no DBS). Given that this is raised at every meeting and all the details are published it is a disappointment. The County FA have advised all clubs that they will be carrying out further verification audits in the coming weeks.

Safeguarding Courses, there face to face courses available, go to the Herts FA website for details. The FA have tweaked the Safeguarding process for recertification somewhat, the full details are on the website but providing your first Safeguarding qualification was the ‘Face to Face’ then you can renew via the online option as many times as your involvement in the game lasts. (or until the procedure is altered in the future)

Just another reminder please check that your Safeguarding certification is up to date, if not then please put it right. To check go to the Herts FA website and log into Members Services with your FAN Number.

Remember:

1. The individual stops any involvement as a coach until he has a valid DBS

2. If you have a parent who wishes to get more involved and wishes to help out then before the start they must have a DBS Check

For any of the above contact Ian or Mervyn to start the DBS process.

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Additional Welfare Office

As you will all know a club of the size of City Youth needs more than one trained Welfare officer, we currently have two (Ian Woods and Mervyn Morgan), I am pleased to announce that we will shortly be having a third, Chris Samways, one of the clubs Community Coaches has agreed to attend a Welfare Officers training course at the end of March.

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Club Business Manager

As you know I am trying to off load some of the behind the scenes work that I do for the club, with this in mind the I have been working with Laurence Wilson, who has agreed to become the clubs Business Manager. Laurence will be looking after the day to day organisation of many of our projects. Between now and the start of next season I will be meeting with Laurence on a regular basis to implement systems and to hand over various chunks of the work.

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Samuel Ryder Academy

Update, Planning Permission has been granted, the Football Foundation has agreed funding, City Youth agreed to support the project with a contribution of £40,000. This is in addition to contributions from the School PTA and other bodies. However, there was still a small shortfall, so the club have agreed to increase their contribution by an additional £5,000. Hopefully work should commence in the next 6 to 8 weeks. A big thank you to the Samuel Ryder Head Matt Gauthier and his team for some great work in getting the project to this position.

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Training Slots for Season 2018/19

Our new Business Manager Laurence Wilson will be starting work on next seasons training allocations shortly. Mervyn Morgan and Geoff Watts will be meeting with Laurence to discuss the process. One point I must highlight is that once slots have been agreed teams cannot change their mind and ask for a change, the process for this season was complicated by some teams asking for several changes, this makes the whole process unworkable. A word of warning, Laurence is a detail person, he will contact each manager, they must respond, if they don’t the team will be allocated a slot.

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First Aid Courses

Several managers need to renew their First Aid Qualification, there are courses available on the Herts FA Website, go to:

http://www.hertfordshirefa.com/coaches/development-and-courses/fa-level-1-introduction-to-first-aid-in-football

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Online Player Registration System

The new online system for Club Player Registration has gone well this season. Parents who paid via the two instalment option have had the second payment requested.

We will shortly be setting the system up for next season, a gentle reminder, please remember next season all registrations must be made using the online system (no exceptions).

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February Coaching Camp

The February Half Term Camp was well supported with around 200 children taking part of the five days of the camp.

 

The next Coaching Camp will be held over Easter 9th to 13th April.

 

Please share with your parents. Full details will be advertised on the website and Facebook.

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Proposals for a new Charter Standard League

Progress is being made and there should have some news to share in the next week or two.

The new league is for teams Under 7 to Under 11 based within a 12 mile radius of Welwyn Garden City and north of the M25.

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Teams and Mascots at St Albans City

The Under 8 Girls had a great time at a recent St Albans City home game. I am pleased to say that further teams have contacted Phil to take up this offer. If any of the younger teams are interested please contact Phill Coates at Clarence Park using his email phill.coates@stalbanscityfc.com.

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City Youth Day at Clarence Park

The St Albans City FC v Poole match at Clarence Park on Saturday 24th March 3:00pm kick off will be City Youth Day, we can confirm that players who turn up wearing their City Youth tops will have free admission. Two City Youth teams will be forming the guard of honour as the players come onto the pitch, plus they will take part in a penalty competition, there will also be the final of the Schools penalty shootout competition. Further details will be published on the website and Facebook in the next few days.

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 Club Small Sided Tournaments

The Booking system is live, and entries are coming in every day.

The Girls Tournament will be held on Sunday 20th May for teams aged Under 7 to 13, please share the details with all the teams in your leagues. We have had a number of teams enter but can I ask the Girls managers to start pushing their age groups.

The Boys Tournament will be held on Saturday 2nd June and Sunday 3rd June for teams Under 7 to 12. We have entries already from many teams which includes: London Colney Colts, Harvesters, Evergreen, Bengeo Tigers, Chalfont, Berkhamsted Raiders to name but a few. The Boys Under 11 section of the Tournament is already sold out. We need a push at Under 7, 9 and 12s.

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Presentation Day 2018

This years Presentation day will take place at the Alban Arena on Saturday 16th June. As in previous years it will be over three sessions and we will be publishing the age groups for each session in the coming weeks.

As in previous years each team has a page in the Presentation Day Programme, this comprises of a team writeup and team photograph, for the new managers and example of a previous years programme is available if you click on this link : https://www.cityyouthfc.co.uk/images/downloads/Presentation%20Day%20Draft%20programme%202016%20final%20200616.pdf

This will give you an idea of what is required.

Tickets for the event will be purchased online and you will receive your tickets via email, there will be no payment by cash or cheque and no payment on the day.

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Young Saints Membership Scheme.

The club is committed to working closely with our local schools and clubs, such as St Albans City F.C, hence the chance to be part of the saint’s supporters club. The Young Saints enables children to attend up to five league matches free of charge, with an accompanying adult paying half-price on each occasion, making local live football both affordable and hopefully enjoyable! Along with these significant discounts on entrance fee, the Young Saints members have opportunities to enter free draws for signed shirts, signed footballs and mascot packages. Children will also receive regular updates, posters and player profiles through e-mail, along with football competitions and other special events over the course of the year.

The partnership between St Albans City F.C., St Albans City Youth and our local primary schools is a key factor in supporting bids for grants at club level and we are fully committed to developing stronger links and working closely together within our local community. Both St Albans City and St Albans City Youth are working together with the EJA teams to ensure a player pathway for the youth of the district.

Membership costs just £5.00 per year per child and we’d like to think that this is great value for money. If you do decide to go along just once or twice in a season, the membership card would enable a parent to take their children along and all gain entry to the match for less than a tenner!

For any children wishing to sign up, you can join online by going to www.cityyouthfc.co.uk/book in addition paper forms will also be made available to your team managers. Once you sign up for a Young Saints Membership you will be sent your membership card for the season and we will send you all the player profiles that have already been distributed to current members. Best wishes for the rest of the season and it would be great to see as many young St Albans City Youth players possible coming along and enjoying a match or two at Clarence Park.

We are looking to issue these cards direct to all our players for next season.

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Playing Time

I have been receiving several calls from parents of younger teams (up to Under 11) about players not getting equal playing time.

Remember the FA Guidance: ‘All team members should receive equal playing time where possible, with a best practice recommendation of at least 50% per player for each game.’

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Coach Education Week

The club has donated £2,000 to the Herts Sports Partnership to support this years Coach Education Week (February Half Term) in memory of David Wray. The donation will fund a local bursary programme as well as enabling the organisers to offer a range of courses either free of charge or at concessionary rates. In doing so, it will ensure that the 2018 Coach Education Week programme is fully inclusive. For details of what courses are available go to www.sportinherts.org.uk.

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Press Secretaries Report

  • The teams who didn’t send in their reports last week were: U18 South, U13 North, U11 West, U9 East, U8 West. Please ensure reports are sent in by Tuesday morning.
  • The only teams who told Terry that their matches today were called off were: U18 Girls South, U15 Central, U12 Victoria, U11 South. Please ensure you tell Terry if games have been postponed.
  • The match reports in the Herts Ad are still going well, we are regularly getting 1-2 columns.
  • The St Albans City FC match programmes aren’t currently giving us coverage, however they are looking forphoto’s so if you have any ‘team shots’ then please send them into Terry.

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Team Reports

U11: Doug (Girls north) - His team has got to a cup final. They haven’t conceded a goal all tournament.

U16: Girls South - They have been knocked out of two Quarter Final’s, but they have reached the Semi Finals of the shield.

U16 EJA: Were unlucky to lose 2-0 to both Dunstable and Hadley, they managed to get a draw against Hitchin. They have secured Clarence Park for home matches next season for £75 per game.

U16 East: Harpal Lailey is standing down at the end of the season. His team are looking for a manager who is looking for a challenge to take them forward next season. They play at a reasonable standard in Watford Friendly League Division 2.

Any other business

Mervyn Morgan - A potential winter break was discussed in the last meeting. He has sent a letter to the Herts FA with a list of ideas submitted to him. If anybody else has any other suggestions, then let Mervyn know.

 

Geoff Watts - On Saturday 24th March there is a fundraiser at Highfield Park from 11am, run by U9 Romans parent Paul Bishop. It is to raise money for Herts Action on Disability (HAD). There will be an Easter egg hunt and a penalty shootout challenge, there will also be a raffle with prizes including an 11kg Easter Egg.

 

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Next Meeting

The next meeting will be on Sunday 8th April 2018

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Annual General Meeting 2018 Minutes of the 2018 Annual General Meeting (PDF) Minutes of the 2017 Annual General Meeting (PDF)

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Equipment You will now be aware that Mervyn Morgan is standing down as Chair of Trustees, in recent years Mervyn has also been the contact for all equipment orders, please be aware that this task has now been passed to Laurence Wilson (laurence.wilson@cityyouthfc.com), this is for orders such as match and training balls, training bibs, cones, first aid kits and club bags etc. Please email…

Chris Samways SADC Communbity Coach of the Year 2018

We are pleased to announce that Chris Samways, City Youth Community Manager and Herts Sports Partnership Sports Officer has been named as Community Coach of the Year at the 2018 St Albans City and District Sports Awards. Chris has been with St Albans City Youth Football Club for a number of years, We are pleased to say that Chris is another product of the clubs young coaches programme. He is now…

St Albans City Youth FC / GK Icon – Glove/merchandising partnership statement

St Albans City Youth FC / GK Icon – Glove/merchandising partnership statement The club is delighted to announce, in addition to our GK Icon Goalkeeper development sessions led by ex club coach Dean Goodwin, a new partnership with Gk Icon to supply top range goalkeeper gloves to City Youths evolving young keepers. “GK Icon is part of the Challenger Sports family, the largest football/soccer…

St Albans City Youth Girls North Under 12 (Year 7 in September) - Players Wanted

St Albans City Youth Girls North Under 12 (Year 7 in September) - Players Wanted St Albans City Youth Girls North Under 12 (Year 7 in September) are looking for players for the 2018/19 season. To help us progress to 9-a-side next year we are looking for a outfield payer with some football experience and a goalkeeper or even better a player who can play in goal (but also wants to develop as an…

St Albans City Youth FC Celebrating Refugee Week

St Albans City Youth FC Celebrating Refugee Week In celebration of Refugee week, St Albans City Youth FC played a friendly match against a group of young refugees (Wednesday 20th June) now living in St Albans. St Albans City Youth FC’s Community and Apprentice Manger, Chris Samways, has been coaching the group for the past 6 weeks after originally meeting the group earlier in the year at the…

City Youth Kit donated to Projects in Zambia

City Youth Kit donated to Projects in Zambia Every year St Albans City Youth donate surplus football kit to worthy projects. This year City Youth Trustee Alan Moorhouse arranged for some surplus City Youth Kit to be sent by Container to Zambia. Once there, thanks to our friends at the Baraka Community Partnerships ( Andrew Tembo and Cosmas Phiri). It has been distributed on to schools and…

Coerver Play Like the Stars Roadshow

Hi Guys, We're really pleased to let you know that we will be heading to St Albans City Youth FC during the up-coming 2018 Summer holidays to deliver two exclusive Play Like The Stars Roadshow events for club players! As an official Coerver® Partner Club, St Albans City Youth FC have the opportunity to host two roadshow events per season, with a team of Coerver® national coaching staff visiting…

City Youth Boys Small Sided Tournament 2018

St Albans City Youth FC - Boys Small Sided Tournament 2018 Venue Highfield Park 2nd & 3rd June 2018 Report by Terry Edwards Tournament Organisor Jon Davies Under 12 Tournament Winners Harvesters Wildcats U12 Under 7s and 8s The STACY Youth Festival for the Under 7's and Under 8's took place with 47 teams taking part from 23 Clubs and the Festival is played on a non-competitive basis which means…

Under 15 CENTRAL tour to Belgium and Holland 2018

Under 15 CENTRAL tour to Belgium and Holland over the Whitsun Bank Holiday weekend. Due to some of the boys doing their GCSE English Literature exams a year early, we were limited regarding when we could travel resulting in us being unable to enter one of the larger two-day tournaments this season. Instead, we entered a one-day tournament in Belgium on Sunday 27th May and arranged a Friendly for…

St Albans City Youth FC Girls Small Sided Football Tournament

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St Albans City Youth FC Girls Small Sided Football Tournament Venue Highfield Park 20th May 2018 Report by Terry Edwards Tournament Organisor Louise Shepherd Under 8s The Girls Under 8's Festival took place with 10 teams from 7 Clubs and they were Meninas FC, Garston Ladies, Harpenden Colts, Hitchin Belles, Stevenage Starlets, Bedwell Rangers and St Albans City Youth and the 10 teams were split…

Players Wanted - St Albans City Youth Under 15 South (2018/19)

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St Albans City Youth Under 15 South (2018/19) current year 9, next year 10 are looking for 1 or 2 players to strengthen their squad, having just won promotion to D1 of the West Herts League. If you think you can play at that level, particularly if you are a striker but other positions considered, then please call Graham on 07425 176673

Players Wanted - St Albans City Youth FC Under 13 Girls North

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St Albans City Youth FC Under 13 Girls North Season 2018/19 (current Year 7). We are looking to recruit new players to boost our already talented team. Whether you already have experience playing for a team or are wanting to give it a go for the first time, we can accommodate all types of players. Our matches are generally Saturday mornings, 9-a-side and our training will be 7-8pm Tuesdays in St…