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January 2018 Managers Meeting - Minutes

St Albans City Youth Community Football Club

Managers Meeting 7th January 2018

Held at The Scout Hut, Riverside Road, St Albans

The full list of meeting attendees is included in the PDF version which can be downloaded here >>>


Secretaries Report

Treasurers Report

General Coaching and Community Update

Level 2 Coaching Course

Community Sports Leaders Course

CPD Sessions

Goalkeepers Coaching Update




Ordering Kit

Highfield Park - Look after it


Club Player Registration System Update

Holiday Coaching Camps

Proposals for new league

Teams and Mascots at St Albans City

Club Small Sided Tournaments

Young Saints Scheme

Press Secretaries Report

Team Reports

Any other business

Next Meeting


Secretaries Report – Ian Woods

The match schedules at STAGS are changing. All teams that currently play their home games there should have received an email about this (contact Ian if this isn't the case).

Trophies must be returned by the end of the month. Boys teams return their trophies to Ian and Girls teams return their trophies to Sarah.

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Treasurer’s Report – Lesley Wray

We are also pleased to announce a new (multi) team sponsorship for the Disability Section from Maloney Dwyer Groundworks.

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General, Coaching and Community – Mervyn Morgan

Level 2 Coaching Course

The booking site for a Level 2 in Coaching Football course is open to coaches from St Albans City Youth FC.

Before you book please ensure that you only have 1 active FAN as this can compromise the completion of the qualification.

Please also ensure that you are familiar with the requirements for the course along with Hertfordshire FA's Terms and conditions. These can be found by following the links below.

Course info and requirements:…/fa-level-1-in-coaching-foo…

Hertfordshire FA T&C's:…/co…/policies-and-procedures

Coaches are required to attend all dates associated to each course and cannot mix and match course dates.

Please ensure they have met the following pre-requisites.
Prior to registration for the qualification, learners are required to:
* be at least 16 years of age
* Have attended The FA Level 1 in Coaching Football course, and hold the
1st4sport Level 1 Award in Coaching Football qualification Prior to certification for the qualification, learners are required to:
* hold as a minimum a current FA Emergency Aid Certificate*
* hold a current completion certificate for The FA Workshop Safeguarding Children in Football* (Alternative arrangements are available for learners under the age of 18 years of age). *Please note these courses are NOT included in the Level 2 course

The course commences in February 2018, full details and dates are available on the booking page.

The Venue is The Hemel Hempstead School, Heath Lane, Hemel Hempstead, Herts HP1 1TX

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Level 2 Qualification in Community Sports Leadership (CSL2)

We now have a waiting list for this course.

Objective: A CSL2 is a nationally recognised qualifications that enable successful learners to lead safe, purposeful and enjoyable sport/physical activity, under indirect supervision.

Key content : Leadership skills including organisation, planning, communication and teamwork through the medium of sport

Benefits for a student

A fun and practical course that focuses on leading rather than technical ability.

Potential stepping stone into employment, further education or training.

A good foundation to progress onto other Sports Leaders UK awards or qualifications, and/or a National Governing Body award.

Develops generic leadership skills that will be vital in other areas of life.

Allows those who are not sports superstars to take a full and active role in sport and physical activity.

Increased self-confidence that comes through taking responsibility for own and others learning and enjoyment.

Minimum age on course start 13

Pre-requisites None

Level of supervision during course Direct supervision

Level of supervision once qualified

Direct supervision when Sports Leaders are 13-15 years old

Indirect supervision when Sports Leaders are 16+/turn 16 years old

Total Qualification Time (TQT) 50 hours

Run over x4 days = Tutored time (GL) 24 hours

Demonstration of leadership 10 hours - required before qualification is certificated

The course will take place over x4 days (Monday to Thursday 12th to 15th February 2018)

We have a limited number of places (16 in total with 5 already reserved) To book please email

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CPD – Continued Professional Development Session

We hosted a CPD event at Nicholas Breakspear during October, under the How We Coach section with the theme of Coach in Action on Match Day.

There are several other CPD Events coming up around the County:

Who We Are


Selected Date by Club


Developing a Coaching Philosophy


Monday 23rd

Wheathampstead W


How We Play




Developing Defending Play – Out of Possession


Wednesday 17th


Formats of Football – Transition from 5v5 – 11v11


Wednesday 27th

Stevenage Boro Juniors


The Future Player




The Developing Player – Player Development


Tuesday 20th

Bishops Stortford CFC


How we Coach




Coaching Fundamentals


Wednesday 29th

Harpenden Colts

Developing Practice


Wednesday 14th

Bury Rangers

Goalkeeper Coaching

The Goalkeeper sessions are back for the new year, led by Alex Gates and assisted by Tom Johnson.

Day of session

Time of session

Age range

Type of session

Lead coach

Assistant coach



All ages

Drop in

Alex Gates

Tom Johnson




Curriculum based Programme (Book via the website £25 City Youth Players, £40 Non-City Youth Players)

Alex Gates

Tom Johnson




Curriculum based Programme (Book via the website £25 City Youth Players, £40 Non-City Youth Players)

Alex Gates

 Tom Johnson


The Boys Player Development Center is back for a new term, Mondays at Nicholas Breakspear School on the Astro, full details are on the website. The cost is £40 per term. Any questions please email

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Parents would have started receiving emails giving them access to the Coerver Hub in the past few days, this will allow the players (and parents) to have access to some fantastic amount of useful resources. Parents have been give a link to a Coerver Handbook and a new Handbook for Coaches will be available in the next few weeks.

Please note that emails have been sent to all those who registered using the clubs Player Registration System, anyone who continued to use the old manual system (there were a few, despite being told not to do so) will not have received the emails and there are no plans (due to time issues) to do gather this information.

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All equipment orders must come through Mervyn, they are then being managed by Minerva, when your orders are available you will be notified at which point you will need to collect from Minerva. Please collect them quickly as we do not want to clog up Minerva’s available space (they are doing us a favour).

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Playing and Training Kit

All Sponsored Kit orders are being handled by Louise Shepherd, Louise can be contacted via email on

For ad-hoc kit orders such as training tops, sweatshirts etc these can be ordered and paid for direct from our new club web page on the Henry Tilly website, click on the Club Shop link on our website. However, if you have a sponsor for any kit (playing or training) please go via Louise.

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Highfield Park

Once again, we have had problems, this time the last weekend of play before Christmas, with the amount of litter left on the front field and car tracks on the back field, someone reversed off the car park onto the pitch. All of this was posted on the Highfield Park Facebook group by an individual and generated many detrimental comments about the club and lots of phone calls to me with complaints.

Therefore, I have told Highfield that I will no longer be the clubs liaison, I have been talking about this issue (at these meetings) for years but it does not appear to have had any effect. If I had my way any persistent offenders would be stopped from playing at Highfield and would be moved to other venues.

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Before Christmas the Herts FA carried out a verification visit to Nicholas Breakspear (one of our training nights) to check that all involved are (1) tagged to the team and (2) had an in date and valid DBS. The results, although in the context of the size of the club are not too bad, they were still embarrassing for the club as the audit found a couple of people helping teams that we did not have any records for (i.e. no DBS). Given that this is raised at every meeting and all the details are published it is a disappointment.

Safeguarding Courses, there face to face courses available, go to the Herts FA website for details. The FA have tweaked the Safeguarding process for recertification somewhat, the full details are on the website but providing your first Safeguarding qualification was the ‘Face to Face’ then you can renew via the online option as many times as your involvement in the game lasts. (or until the procedure is altered in the future)

Just another reminder please check that your Safeguarding certification is up to date, if not then please put it right. To check go to the Herts FA website and log into Members Services with your FAN Number.


1. The individual stops any involvement as a coach until he has a valid DBS

2. If you have a parent who wishes to get more involved and wishes to help out then before the start they must have a DBS Check

For any of the above contact Ian or Mervyn to start the DBS process.

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Online Player Registration System

The new online system for Club Player Registration is going well, people who paid via the two instalment plans option will be seeing the second payments be taken during December and January. Please remember next season all registrations must be made using the online system (no exceptions).

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February Coaching Camp

The next Holiday Coaching camp will be taking place during the February Half Term at Nicholas Breakspear on the Astro. The booking system for the Feb Camp is now open. Please share with your parents. Full details are advertised on the website and Facebook.

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Proposals for a new Charter Standard League

A number of clubs in Hertfordshire have been having ongoing talks regarding the possible formation of a new league for teams Under 7 to Under 11 based within a 12 mile radius of Welwyn Garden City and north of the M25.

We need to discuss the outputs from the meetings with the committee, as do all clubs involved before any decision is made.

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Teams and Mascots at St Albans City

One of the Under 8s was at Clarence Park at the Saints v Chelmsford City game, if any of the younger teams are interested please contact Phill Coates at Clarence Park using his email

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Club Small Sided Tournaments

Please note the booking system for both the Boys and Girls tournaments will be up and running in the next couple of weeks, once I have confirmation about the age groups taking part.

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Young Saints Membership Scheme.

The club is committed to working closely with our local schools and clubs, such as St Albans City F.C, hence the chance to be part of the saint’s supporters club. The Young Saints enables children to attend up to five league matches free of charge, with an accompanying adult paying half-price on each occasion, making local live football both affordable and hopefully enjoyable! Along with these significant discounts on entrance fee, the Young Saints members have opportunities to enter free draws for signed shirts, signed footballs and mascot packages. Children will also receive regular updates, posters and player profiles through e-mail, along with football competitions and other special events over the course of the year.

The partnership between St Albans City F.C., St Albans City Youth and our local primary schools is a key factor in supporting bids for grants at club level and we are fully committed to developing stronger links and working closely together within our local community. Both St Albans City and St Albans City Youth are working together with the EJA teams to ensure a player pathway for the youth of the district.

Membership costs just £5.00 per year per child and we’d like to think that this is great value for money. If you do decide to go along just once or twice in a season, the membership card would enable a parent to take their children along and all gain entry to the match for less than a tenner!

For any children wishing to sign up, you can join online by going to in addition paper forms will also be made available to your team managers. Once you sign up for a Young Saints Membership you will be sent your membership card for the season and we will send you all the player profiles that have already been distributed to current members. Best wishes for the rest of the season and it would be great to see as many young St Albans City Youth players possible coming along and enjoying a match or two at Clarence Park.

We are looking to issue these cards direct to all our players for next season.

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Press Secretaries Report

The only team not to have sent in their squad list is the Under 9 South.

City Youth teams have been getting great coverage so far, this season, well done to Terry for organising this.

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Team Reports

  • U11: The girls league is still not assigning referees. Many teams are currently approaching club referees, but this provides an issue when the league does allocate a ref. The league referees take priority, the league will always appoint these referees by Tuesday 9pm. There is a new list of young referees out if teams have issues finding one (contact Ian for this)
  • U8: The girl’s teams are still having trouble getting games scheduled. Currently the league is providing fixtures but some with very short notice, which makes it difficult when trying to arrange a friendly. Ian Woods will contact the league to resolve this issue.
  • Games played on the Astro if grass pitches are unavailable due to weather, the cost of Astro hire must be paid by the team.
  • The Astro 9 A Side Goals are now unable to be moved due to broken wheels, Mervyn will raise with the letting team, although he is aware that this has been raised as an issue since March 2017 with SIS who are responsible for the Astro maintenance.
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Any other business

2018/19: Reminder that Under 11 teams MUST move to Sundays and Under 12 teams will be moving to 11 aside. Discussions should have been started regarding the future of teams of this age group.

Let Ian know if you know of any potential 9 aside pitches in the local area as the club are currently looking for some for potential use.

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Next Meeting

The next meeting will be on Sunday 4th February 2018

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